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Who Must Comply with HIPAA?
Two types of organizations are required to follow HIPAA rules
Covered Entities
- Hospitals and health systems
- Physician practices and clinics
- Dentists, chiropractors, psychologists
- Nursing homes and home health agencies
- Pharmacies
- Health insurance companies
- Health maintenance organizations (HMOs)
- Government health programs (Medicare, Medicaid)
- Healthcare clearinghouses
Business Associates
- Medical billing companies
- EHR/EMR software vendors
- Cloud service providers handling PHI
- IT service providers with PHI access
- Medical transcription services
- Accountants with access to PHI
- Attorneys handling PHI
- Claims processing companies
- Any vendor that creates, receives, maintains, or transmits PHI
The Healthcare Breach Epidemic
Healthcare is the most targeted industry—and the most expensive to breach
The Three HIPAA Rules
Understanding what HIPAA actually requires
Establishes national standards for protecting individuals' medical records and personal health information (PHI).
Limits use and disclosure of PHI
Gives patients rights over their health information
Requires Notice of Privacy Practices
Minimum necessary standard
Requires administrative, physical, and technical safeguards to ensure confidentiality, integrity, and availability of electronic PHI (ePHI).
Risk analysis and management
Workforce security training
Access controls and audit controls
Encryption and transmission security
Requires covered entities and business associates to notify affected individuals, HHS, and media following a breach of unsecured PHI.
60-day notification deadline
Individual notification requirements
HHS notification (breach portal)
Media notification (500+ affected)
Recent Healthcare Breaches
Real incidents that resulted in massive fines and patient harm
HIPAA Compliance in 90 Days
Report Ready 90
- Comprehensive HIPAA risk analysis
- 40+ policies (Privacy + Security Rules)
- Workforce training materials
- BA Agreement templates
- Incident response procedures
- Technical control guidance
- dashr.ai platform (Year 1 free)
- Mock audit before go-live
Our 90-Day HIPAA Process
From risk analysis to compliance—systematically
Risk Analysis
Comprehensive assessment of your PHI environment, threats, vulnerabilities, and current safeguards. The foundation OCR requires.
Gap Remediation
Develop and implement policies, procedures, and technical controls to address identified gaps. We do the heavy lifting.
Training & Documentation
Workforce training, BA agreements, and complete documentation package. Everything you need for OCR compliance.
Validation & Handoff
Mock audit, final review, and handoff with ongoing monitoring through dashr.ai. You're ready for anything.
Business Associate Compliance
If your company handles PHI on behalf of healthcare organizations, you're a Business Associate—and you must comply with HIPAA. This includes IT vendors, cloud providers, billing companies, and any service that touches patient data.
Business Associates must implement the same Security Rule safeguards as covered entities, report breaches within 60 days, ensure subcontractors are also compliant, and maintain documentation for 6 years. You can face direct OCR enforcement and penalties.
Before any PHI is shared, you must have a signed Business Associate Agreement (BAA) that specifies permitted uses, safeguards required, breach reporting procedures, and termination conditions. Without a valid BAA, PHI cannot be legally shared.
Proposed Security Rule updates will require covered entities to obtain written verifications that each BA has deployed required safeguards. This means BAs who can't demonstrate compliance may lose contracts with healthcare clients.
Healthcare organizations increasingly require proof of HIPAA compliance before signing contracts. Having a documented compliance program—and potentially SOC 2 certification—differentiates you from competitors who can't demonstrate security.
Client Success Story
How a Quick Fix assessment led to full SOC 2 certification and a $2M enterprise deal
Healthcare SaaS Closes $1.2M Hospital Deal
Industry: Healthcare Technology | Size: 65 Employees | Framework: HIPAA
Challenge: Series A patient engagement platform with strong product ($3M ARR, 40 clinic customers). Lost 3 hospital deals worth $2M+ in 6 months. Every RFP required HIPAA compliance documentation.
Solution: Complete HIPAA program in 78 days: comprehensive risk analysis, 42 policies, workforce training for all 65 employees, BAA templates for 12 subcontractors, incident response procedures.
Result: HIPAA compliant in 78 days—12 days ahead of deadline. Closed $1.2M hospital deal within 45 days. Now in active discussions with 4 more health systems. Zero findings in customer security audits.
HIPAA Compliance FAQ
Protect Your Patients. Protect Your Organization.
Healthcare breaches are at an all-time high. Don't wait for an OCR investigation to get compliant.